Insert Menu
Insert
By default, Insert-menu is at the front when we start Word. It
consists of the tools which we use most frequently. This pane is partitioned
into ten group Pages, Table, Illustrations, Add-ins, Media, Links, Comments,
Header & Footer, Text and Symbols. Brief information about the various
tools in Insert-pane is given in this section.
Page-Group
Cover Page Tool: This tool is actually a combo-box and it is used
to apply desired Cover Page to the Styles Cover page in the editing Text.
Blank Page: This tool is used to add a new black page anywhere in
your document.
Page Break: This tool is used to page break.
Table
A grid of rows and columns is known as a table. Each intersection
of a row and a column creates a box called a cell. They can be used for
managing and displaying text based information or numerical data present in
your document.
Creating Tables
You may create a blank table or convert text from your document
into a table.
Creating a Blank Table
- Position the cursor where you want to insert the table in your document.
- Click on Insert menu option → Table. An Insert Table dialog box will appear.
- Choose the desired number of rows and columns from the drop-down list.
- Click on OK to finish creating a blank table with the specified number of rows and columns.
Converting Text into Table
- Select the text in our document that you want to convert into a table.
- Click on Insert menu option → Table.
Deleting Table
- Select the table to be deleted.
- Press Delete key on the keyboard.
Inserting Rows, Cells and columns in a Table
The table structure in not fixed. You can add rows, cells and
columns to your table any time.
In the table, select the rows below which you with to add another
row. A table toolbar will appear.
Click on required Insert Row, Insert Columns, Delete Row, Delete
Columns tool on the toolbar.
Merging Cells
Fusing two or more cells of a table together to create one
combined cell in known as Cell Merging. The content of all the merged cells are
also combined and placed in the resultant cell.
Select the cells that need to be merged.
Click on Merge Cells tool on the Table toolbar. The selected cells
are now combined into one single cell.
Splitting Cells
The separation or breaking of a cell (merged or otherwise) into
two or more cells is known as Splitting Cells.
Select the Cells tool on the Table to be split.
Click on Split Cells tool on the Table toolbar. The Split Cells
dialog-box which can be used to specify into how many rows and/or columns you
want to split the cell into.
Click on Ok to finish splitting the cell into desired number of
rows and columns. The selected cells are now splitted into the desired rows and
columns as known.
Illustrations-Group
Inserting Picture
Picture are used very often in impress
word processor.
- Select Insert menu option → Picture.
- Click on the Insert Picture button. The Insert Picture dialog-box is displayed.
- Browse and go to the location where the picture file is saved.
- Select the picture file and click on open button. The picture is inserted at the center of the document page.
Resize and delete picture
- Select the Picture. You will see that a four-arrow cursor is displayed.
- Drag the picture to the required location on the document page.
- Select the picture, and press delete key on your keyboard.
Online
Picture
- Select Insert menu option → Online Picture.
- Click on the Online Picture. The Online Picture Find and Insert picture from a variety of online source.
- Select the Online Picture and click on Picture. The picture is inserted at the center of the document page.
Inserting
Shapes
Micro soft office word allows you to add different types of shapes
to your document. These could be in the form of block arrows, rectangles, basic
shapes, callouts, flowchart, symbols, star and banners. These shapes are very
helpful in enhancing the clarity and usefulness of your document. You could
achieve this by marking that portion within a box or by indicating that portion
with the help of an arrow.
To insert a shape object in the document:
- Select insert menu option → Shapes.
- Click on the shapes, Open the shapes tool.
- Choose the desired shape from the tools.
- Click on the shape and right click the mouse button to open the content menu.
- Click on the add text and write down in the shape.
Click here More.
Smart Art
Chart: Several different types of charts are available to represent your
data in calc. All these have different functionalities and vary in their data
representation.
To various types of chart Column chart, Bar chart, pie chart, line
chart, Area chart, xy (Scatter) chart, etc.
- Select insert menu option → Chart.
- A chart wizard will open. It has two main parts: a list of chart types, and the options for each chart type.
- Choose the desired chart from the chart.
- Click on the any chart, insert chart in your document.
Note: about of chart Full information in excel, and
go to the excel insert page.
Screenshot
Screenshot is used to capture (screenshot) the widow picture. A
snapshot of any window that is open on your desktop to your document.
- Select insert menu option → screenshot.
- Click on the screen clipping
- Select the area.
- Inserted screen clipping in your document page.
Links
Hyperlink: Hyperlink is used to create a link in your document for quick access to file.
Bookmark: Bookmark is used to let you jump to specific place in your document. This feature is particularly helpful in multi-page word processor.
Cross Reference: It is used to refer the specific place in your document. It is a hyperlink.
Cross Reference: It is used to refer the specific place in your document. It is a hyperlink.
Comment
Comments are the notes or annotations added to the document by the author or reviewer. It is not necessary that a reviewer may only wish to format or modify text. There are situations when one needs to add comments to clarify the need for a change or to comment on some portion of the document for further clarification. In all such situations we add comments to our document.
Comments are the notes or annotations added to the document by the author or reviewer. It is not necessary that a reviewer may only wish to format or modify text. There are situations when one needs to add comments to clarify the need for a change or to comment on some portion of the document for further clarification. In all such situations we add comments to our document.
To add comments in the document:
- Place the cursor at the point where you wish to add a comment in the document.
- Click on Insert menu option → Comment.
- A comment box will appear with you name and time mentioned.
- Click inside the box and type your comment.
- You can click on the down arrow key on the comment box to delete comment (s).
Or
- Put the cursor on comment icon, and right click the mouse button to open the content menu. Click on the delete comment.
Header and Footer, and page number
Text or graphics that appear in the top and bottom page margins of
each document page is called Header and Footer, respectively.
These are usually to add titles, logos, data and time, page numbers,
etc. in the document. You may also choose to print them on one, selected or all
page of the document.
Inserting Header
- Click on Insert menu option → Header.
- Click on Header → default.
- Cursor will move back to you text area. Type in your header section and save the document.
Removing an Existing Header
- Click on Insert Menu option → Header → unchecked default option. A message box will appear.
- Click on Yes button.
Or
- Click on Insert menu option → header → remove header.
Inserting Footer
- Click on Insert menu option → Footer.
- Select Footer → Default cursor will move back to your text area.
- Type in your footer and save the document.
Removing Footer.
- Click on Insert menu option → Footer → unchecked default option. A message box will appear.
- Click on Yes button.
Or
- Click on Insert menu option → Footer → remove Footer.
Inserting page Number
- Place the cursor where you want the page number to appear in the document.
- Insert a blank header/footer.
- Click on the Insert menu option → Fields → page number
- Double-clicking left mouse button on page number will open an Edit Fields: Documents dialog-box which can be used to set the number format and other setting for the page numbers.
Removing page number
- Simply select the page number and press delete button on keyboard.
Or
- Click on Insert menu option → page number → remove page number.
Text -Group
Text Box Tool: This tool is used to insert text-box in a word processor. Text-box as a whole behave like a graphic object.
Explore Quick part: It is used to insert preformed text property field anywhere in the document
Word Art Tool: It consists of an edit-box which in turn consists of the selected text Your Text Here. Type the desired text and click the button OK. Now this dialog box also disappear and text typed by you appears as word-art.
Drop Cap: Drop cap is a paragraph-level formatting. Let us apply the drop cap (dropped flavor) to the first paragraph of the document.
Add a signature: Inserting of digital signature line that
specifics the individual who must line. Inserting a digital signature require that you obtain a
digital ID, such as one from a certified Microsoft partner.
Insert Date and Time: It is used to insert the current data
and time in ms-word document.
Object: It is used to insert another of object like ms-word, excel, power-point, paint, etc,. into your document.
Using the dialog-box Symbol, you can insert the various symbols in your document, such as 𝝺,𝞠,𝚷,𝚺 and so on. The procedure of inserting a symbol in your document using the dialog-box.
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